Receptionist & Admin Associate

About the Role

As a Receptionist & Admin Associate , you will be part of the Corporate Services Department , supporting the day-to-day operations of the office. You will play a key role in managing front-desk activities, coordinating administrative processes, and ensuring a well-organized and productive workplace. As the first point of contact for visitors, clients, and employees, you will help create a professional and welcoming environment while providing essential operational support across various departments.

Key Responsibilities

Reception & Front Desk Management

• Manage meeting room reservations and scheduling
• Attend to incoming phone calls and route inquiries appropriately
• Issue and monitor company landline phones
• Receive, sort, and distribute incoming documents and deliveries
• Welcome visitors and coordinate with employees regarding appointments and meetings

Administrative & Office Support

• Coordinate errands and provide status updates to relevant stakeholders
• Process domestic flight quotations and bookings
• Manage office supplies, including ordering, distribution, and inventory monitoring
• Oversee utility and medicine supplies, including procurement and stock management
• Coordinate with canteen concessionaires regarding operational requirements

Facilities & Fleet Administration

• Support fleet administration activities and documentation
• Coordinate vehicle registrations and related requirements
• Schedule repairs and maintenance for office facilities and company assets
• Assist in maintaining a safe, organized, and efficient workplace environment

Qualifications

Must-Have

• Bachelor's Degree in Business Administration, Communications, Office Management, or a related field
• Strong verbal and written communication skills
• Excellent telephone etiquette, with the ability to remain professional, polite, and calm at all times
• Strong organizational and multitasking abilities
• Proficiency in Google Workspace and standard office applications
• Ability to manage time effectively, prioritize tasks, and work independently
• Customer-service oriented with strong interpersonal skills

Nice-to-Have (Optional but Recommended)

• Previous experience in a receptionist, administrative, or office support role
• Experience coordinating travel arrangements, office supplies, or facility management activities
• Familiarity with fleet administration and vendor coordination processes
• Knowledge of office operations and administrative best practices

Open To

• Candidates with internship, organizational, or administrative experience

Work Details

• Location: Taguig, BGC 
• Setup: Full Onsite

Why Join Us?

• Gain exposure to corporate services, workplace operations, and business support functions.
• Develop hands-on experience in office administration, facilities coordination, and employee support services.
• Work closely with various departments and stakeholders across the organization.
• Build strong organizational, communication, and problem-solving skills.
• Enjoy opportunities for learning, professional development, and career growth.